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Notice of Annual General Meeting 2019

Published: 12/11/2019 12:27:00 PM
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NOTICE OF ANNUAL GENERAL MEETING

 Dear Member Clubs, Directors and Life Members;

Pursuant to Sections 22 and 24 of the Constitution of the Eastern Suburbs Football Association Incorporated, notice is hereby given for the Annual General Meeting [AGM] of the Eastern Suburbs Football Association Incorporated:

DATE:

Monday 9 December 2019

VENUE:

Souths Juniors, Kingsford, Terrace Room, Level 2

TIME:

7.00pm

The order of business at the Annual General Meeting shall be:

  1. Apologies.
  2. The reading and adoption of the Minutes of the previous Annual General Meeting.
  3. Consideration and adoption of the Annual Reports and Financial Statements.
  4. Election of officials for following year.
    1. Election of directors
    2. Election of members of the Hall of Fame (if any)
  5. Consideration of any motion of which due notice has been given.
  6. Award of the Ted Simmons Junior Football Medal.
  7. Close of meeting.

Motions for amendments to the Constitution or By-Laws must be lodged with the General Manager, no later than Monday 18 November for circulation to Members. Other motions must be lodged with the General Manager no later than Monday 25 November.

Board Elections

In accordance with  the rotation set down by the ESFA Constitution, ESFA (General Manager) hereby calls for nominations for the following positions:

  • President
  • Treasurer
  • Director Junior Football
  • Director MiniRoos

Nominations for the above positions close on Monday 25 November with the General Manager, and Members seeking to nominate should use the prescribed form.

Nominees for elected Director positions must declare any position they hold in a Club including as an officer (howsoever described including as a Delegate) or as a full-time employee.

The position descriptions for the portfolio positions to be elected are listed in the ESFA Regulations, Schedule B and are as follows:

1.3         President

(a)          The President shall chair the Annual General Meeting, any General Meeting, any meeting of the Board and shall conduct such meetings in accordance with the Constitution of the Association and the Law of General Meeting Procedure.

(b)          The President shall have a deliberative vote and a casting vote when the voting is equal.

(c)           The President shall be an ex officio member of any committee appointed by the Board or Management Committees and also be an ex officio member of all Councils.

(d)          The President shall be empowered when he or she considers it to be urgent to make any decision on behalf of the Board provided these decisions are submitted to the next meeting of the Board for concurrence.

1.4         Treasurer

(a)          The Treasurer shall oversee all monies from whatever source and properly account and bank all such money in the Association’s bank accounts.

(b)          The Treasurer shall have charge of the bank books, pay all accounts authorised by the Board to be paid and maintain separate books of accounts in the way in which the Board determines.

(c)           The Treasurer is required to present monthly the financial accounts to indicate expenditure and revenue of the Association’s activities to the Board.

(d)          The Treasurer is to prepare a financial statement and have the same audited for the Annual General Meeting covering the receipts and expenditures since the previous Annual General Meeting.

1.5         Junior Football Director

(a)          The Junior Football Director shall report to and advise the Board on all things to do with junior football.

(b)          The Junior Football Director shall chair all meetings of the Junior Football Management Committee and shall be an ex officio member of all Councils and committees that the Junior Football Management Committee may from time to time appoint.

1.7         MiniRoos Director

(a)          The MiniRoos Director shall report to and advise the Board on all things to do with Small Sided Football.

(b)          The MiniRoos Director shall chair all meetings of the MiniRoos Management Committee and shall be an ex officio member of all Councils and committees that the MiniRoos Management Committee may from time to time appoint.

Committee Members - ESFA Ground Development Trust

Nominations are also called for three (3) Committee Members of the ESFA Ground Development Trust Fund.

Nominations for the above positions close on Monday 25 November with the General Manager, and Members seeking to nominate should use the prescribed form.

Nominees to be a Committee Member of the ESFA Ground Development Trust Fund must declare any position they hold in a Club including as an officer (howsoever described including as a Delegate) or as a full time employee.

Hall of Fame

Nominations are also called for candidates to be recognized with Membership of the ESFA Hall of Fame.

Nominations close on Monday 25 November with the General Manager, and Members seeking to nominate candidates should use the prescribed form and provide testimony in support of the nomination.

Ted Simmons Junior Football Medal

ESFA is pleased to announce that in 2019 we will again award the Ted Simmons Junior Football Medal.

This award will be presented to the player, coach or team who the panel determines has displayed the most outstanding excellence, development or example of sporting conduct in ESFA competition.

Nominations close on Monday 25 November with the General Manager, and Members seeking to nominate candidates should use the prescribed form and provide testimony in support of the nomination.

Nomination Form - Committee Member - ESFA Ground Development Trust.pdf

Nomination Form - ESFA Board.pdf

Nomination Form - Hall of Fame.pdf

Ted Simmons Junior Medal Nomination Form 2019.pdf

 
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